Google Docs, Sheets, and Slides are all great tools for managing your work. But they can also be used to present your work to others in a way that is easy to understand and follow. Here are some tips on how to present Google Docs, Sheets, and Slides in a way that will make them easy to understand and use.
- Start by creating a new Google Docs or Sheets document. This will give you the opportunity to name your document something other than “Untitled Document.”
- In the document’s title bar, type “Google Meeting.” This will give you the name of the meeting that you want to present your work at.
- In the document’s body, start by saying what it is that you want people to see when they open it. For example, if you’re presenting a slide show, say “Introducing our new product: ____.” This will help people know what they’re looking at before they even open it.
- After saying what it is that you want people to see in the body of the document, start talking about what’s on the slides! For example, if there are slides about a new product that you’re introducing, say “Introducing our new product: ____.” People will be more likely to follow along if they know what it is that they’re looking at before they see it!
Presenting a document in Google Meet has never been easier. You’ll notice a handy button at the top of your Google Docs, Sheets, or Slides menu that lets you present your document directly to your meeting participants in Google Meet.
You have three convenient ways to present the document. You can open the document in a new tab for an active meeting, click a scheduled Google Calendar event, or enter a meeting code or link.
Present to Google Meet in Another Tab
If you’ve already joined your Google Meet meeting, presenting your Google Docs, Sheets, or Slides document is simple.
Open Docs, Sheets, or Slides in a new Google Chrome tab and navigate to the document you want to present.
On the top right of the screen, next to the Share button, click the icon for “Present to a Meeting” (a box around an up arrow). You should see your current active meeting appear in the drop-down box. Click “Present Tab to Meeting.”
In the subsequent pop-up window, make sure “This Tab” is selected and displays your document. Select the tab content to highlight it and click “Share.”
Pop over to your Google Meet tab and you should then see the document you’re presenting simultaneously with your meeting participants.
Present With a Scheduled Google Calendar Event
If the meeting organizer scheduled the Google Meet in Google Calendar, you can present your document directly to the event.
Open the document and click the “Present to a Meeting” icon (a box around an up arrow). If the meeting hasn’t started yet, you’ll see the name and time. If it has started, you’ll see the name and Now. Click the event.
In the subsequent screen, click “Present Tab to Meeting” and follow the same process as above to select the tab content and hit “Share.”
While this option does have you presenting your document, it will not join you to the meeting automatically. You’ll need to join your meeting like any other Google Meet and will see your document presented once you do.
Present With a Google Meet Code or Link
If you don’t have the Google Meet meeting open and active and also don’t have a Google Calendar event for it, you can use the meeting code or link to present your document. This assumes that you’ve obtained the Google Meet code or meeting link from the organizer.
Open your document, click “Present to a Meeting”(a box around an up arrow), and choose “Present Using a Meeting Code.”
Enter the meeting code or link and click “Continue.”
Click “Present Tab to Meeting” and follow the same process to select the tab content and click “Share.”
Like with the Google Calendar event option above, you’ll still need to join the meeting in Google Meet. And again, when you do, you’ll see your document being presented.
Stop Presenting Your Document
When you join a Google Meet and present your document, you’ll see a note of this at the top of the meeting screen. So, when you’re done presenting the document, click “Stop” in that message.
Alternatively, you can go to your document tab in Chrome, click the “Present to a Meeting” icon again, and then click “Stop Presenting Tab.”
There are times when sharing your screen in Google Meet is appropriate. But for those other times when you simply want to show a document, remember this handy trick.
