If you are a Microsoft Office user, then you know how to insert Outlook contact information into Microsoft Word. However, if you are not a Microsoft Office user, or if you are not familiar with how to insert Outlook contact information into Microsoft Word, then this article is for you. The first step in inserting Outlook contact information into Microsoft Word is to open the document and click on the Insert tab. Then click on the plus sign (+) button and select the type of contact information that you want to insert into the document. The following example shows how to insert a calendar entry into a Microsoft Word document: Once you have selected the type of contact information that you want to insert into your document, then click on the OK button. The next step is to enter the address of the person that you want to include in your email message. This can be done by typing in an address or by using one of the online tools that allow you to enter addresses easily. Once you have entered an address for your person, then click on the OK button again. The final step in inserting Outlook contact information into Microsoft Word is to click on the Insert tab and select the type of email message that you want to create. This can be done by clicking on either one of two buttons: The first button will show a list of all of your existing email messages in your document; and the second button will show a list of all of your new email messages that have been created since your last email message was inserted into your document.
There are a number of ways to insert contact information into a Word document. Perhaps the easiest is just adding an Address Book button to the Quick Access Toolbar so that you can add contacts on-the-fly and at the touch of a button in any Microsoft Office application.
Adding an Address Book Button to the Quick Access Toolbar
To add the button, click the arrow icon in the Quick Access Toolbar. This icon opens a drop-down menu that allows you to customize the Quick Access Toolbar.
Choose “More Commands” from the list of available options.
Click “Quick Access Toolbar” from the sidebar on the left and then choose “Commands Not in the Ribbon” from the “Choose Commands From” drop-down menu.
Choose “Address Book” and then click the “Add” button to add it to the Quick Access Toolbar.
Click “OK” to add the Address Book button.
Inserting Contacts from Your Address Book in a Word Document
To insert a contact, position the cursor where you’d like to add the contact information. Then, from the Quick Access Toolbar, click the “Address Book” icon you added.
Contact names should appear. In our test case, we only have a single contact, “Test Contact.” Click the contact you’d like to add, then click the “OK” button.
Once done, any information that you have for the contact should appear in the document. This, however, is almost entirely up to how thorough you are in creating the contact. For some, it will be a name and an email address. Others will get an address, phone number, and the like. It all depends on what you add when you create a new contact (or edit it later).
