Outlook is a great email client and it has a lot of features that make it an excellent choice for business users. One of the most popular features is the ability to customize alert messages. This can help you to be more organized and efficient in your work, and it can also help you to be more aware of important emails. To customize your alert messages, first open Outlook and click on the three lines in the top left corner of the screen. This will take you to a menu where you can select which type of message you want to receive when an email is sent. You can choose to receive an email notification, a text message, or even a phone call. Once you have selected which type of message you want to receive, next click on the blue check mark next to it. This will add that message to your inbox as an alert. You can then use Outlook’s other features to manage this alert as needed. For example, if you want to delete this alert after receiving it, you can do so by clicking on the trashcan icon at the bottom of the screen and selecting “Delete.”
Email can overwhelm you with unimportant messages. Sometimes, though, you really need to know when a certain message hits your Inbox. Fortunately, you can set up custom alerts in Microsoft Outlook to make sure you don’t miss the messages that are most important.
To set up custom alerts, we’re going to create a rule in Outlook on a desktop computer. This method, unfortunately, won’t work in the Outlook web app; if you use that, you’ll just have to keep your inbox as clear as possible.
After you open Microsoft Outlook on your computer, click Home > Rules > Manage Rules & Alerts.
Click “New Rule.”
In the “Rules Wizard” window, select the “Apply Rule on Messages I Receive” checkbox, and then click “Next.”
You can choose any conditions you want. We’re going to set up an alert for emails from a specific address. To do so, we select the “From People or Public Group” checkbox, and then click “People or Public Group” in the bottom box.
You can then select a contact from your address book or type the email address, and then click “OK.”
Click “Next.”
Scroll through the options and select the “Display a Specific Message in the New Item Alert Window” checkbox. Then, click “A Specific Message” in the bottom box.
Type the message you want to be displayed. You can use emoji if you want, so we’ve added two rotating emergency service lights to alert us when a message is important. After you type your message, click “OK.”
Click “Finish” in the “Rules Wizard.”
In the confirmation dialog box that appears, click “OK.”
Click “OK” once again to close the “Rules and Alerts” window, and you’re all set!
This rule will now apply whenever an email from the address you typed arrives in your inbox. It will display an alert, even if you’ve turned off desktop alerts.
An alert will remain visible until you close it. If an email arrives while you’re away, you’ll still see it when you return to your computer.
